January 08, 2020 – Harrison Pickaway

HARRISON TOWNSHIP TRUSTEE MEETING

January 8, 2020

REGULAR MEETING CALL TO ORDER:

Chairman Mike Freeman called the Regular Trustee Meeting of January 8, 2020 to order with the Pledge of Allegiance at 8:00am at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio. Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Assistant Fiscal Officer Lindsay Mayse, Fire Chief Chad Noggle, Zoning Inspector Dale Hoover, Cemetery Sexton/Superintendent Darryl Ward and Road Superintendent Jared Conner.

RESOLUTION 20-01 ORGANIZATIONAL MATTERS FOR 2020:

MOTION MADE BY SECONDED BY VOTE

Trustee Meetings – No Change:

1st and 3rd Wednesday of each month at 8am Mr. DeFelice Mr. Welsh 3 yes votes

Trustees Salaries to be paid monthly at

1/12 of annual salary per month with all Mr. DeFelice Mr. Welsh 3 yes votes

to be paid from the General Fund.

Assignment of Department Supervisors

Fire: Bill Welsh

Roads: Joe DeFelice Mr. DeFelice Mr. Welsh 3 yes votes

Cemetery: Mike Freeman

Zoning: Joe DeFelice

Approve 2020 Budget Appropriations (attached). Approved Dec 31, 2019 meeting

Approve the Fiscal Officer holding checks for deposit for

up to three days if the total is less than $1000.00. Mr. DeFelice Mr. Welsh 3 yes votes

Establish an amount of $300,000.00 for Super Blanket

Certificates prepared by the Fiscal Officer Mr. DeFelice Mr. Welsh 3 yes votes

Approve the reimbursement of up to $40.00 per month for

cellular service for each Trustee, Fiscal Officer, Assistant

Fiscal Officer, Fire Chief, Zoning Inspector, Road Mr. DeFelice Mr. Welsh 3 yes votes

Superintendent and Cemetery Sexton.

Approve the reimbursement of up to $30.00 per month for

High-Speed Internet connection for the Fiscal Officer. Mr. DeFelice Mr. Welsh 3 yes votes

No person aged 65 years or older will be eligible for the

Township Medical Insurance, but may enroll self, spouse

and qualifying children in the vision and dental plans

and pay 10% of the cost of those plans. Mr. DeFelice Mr. Welsh 3 yes votes

No reimbursement payment will be made to those not enrolled

in the Township Medical plan. Mr. DeFelice Mr. Welsh 3 yes votes

Elected/Appointed officials and Full-Time employees younger

than 65 years of age may enroll in the Medical, Dental and Vision

Insurance Plans and may enroll spouses and qualifying children.

The official/employee will pay 10% of the cost of this insurance

plus all costs over the maximum annual amount of $30,000.00 per

employee (or employee and family.) Mr. DeFelice Mr. Welsh 3 yes votes

The official’s/employee’s portion of the insurance may

be withheld “pre-tax.” Mr. DeFelice Mr. Welsh 3 yes votes

Life insurance in the amount of $50,000.00 will be provided to

elected/appointed officials and full-time employees and paid by

the Township. This insurance amount is reduced at age Mr. DeFelice Mr. Welsh 3 yes votes

65, 70 & 75.

Disability Insurance will be provided to each Full-Time employee

and paid by the Township. Mr. DeFelice Mr. Welsh 3 yes votes

All insurance benefits will be provided upon appointment/hiring

and will take effect on the thirty-first (31) day of employment. Mr. DeFelice Mr. Welsh 3 yes votes

Authorize participation in the State of Ohio

Cooperative Purchasing Program Mr. DeFelice Mr. Welsh 3 yes votes

Adopt annual internet sale resolution to sell unneeded,

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the Mr. DeFelice Mr. Welsh 3 yes votes

sale and the final date bids will be accepted. All items

will be available for at least ten business days. All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting. All

items listed will be sold “as is”

Fire Chief Salary – No Change Mr. DeFelice Mr. Welsh 3 yes votes

(See Fire Chief’s Pay & Benefits Contract)

Part Time Firefighters:

Basic: $10./hour – $12./hour

Medic: $12./hour – $14./hour Mr. DeFelice Mr. Welsh 3 yes votes

Part Time firefighters will be paid time and a half

for up to 12 hours of holiday hours worked as per

the HTFD Rules & Regulations

Volunteer Fire Fighters’ Dependents Fund Board:

Elect the following board members for 2020:

Mike Freeman as Chairman

Joe DeFelice as Secretary Mr. DeFelice Mr. Welsh 3 yes votes

Firefighter Shawn Davidson

Firefighter Phillip Engler

Rodger Southward as elected member

Zoning Commission Meetings—No Change

2nd Monday of each Quarter at 6pm Mr. DeFelice Mr. Welsh 3 yes votes

Zoning Appeals Board Meetings – No Change

2nd Monday of each Quarter at 7pm

Assistant Fiscal Officer: Lindsay Mayse Mr. DeFelice Mr. Welsh 3 yes votes

increase to $25./per hour as 01/19/2020

Zoning Commission Compensation – No Change

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended Mr. DeFelice Mr. Welsh 3 yes votes

Zoning Appeals Board Compensation – No Change

Secretary: $80./meeting Members: $60./meeting

for each meeting attended Mr. DeFelice Mr. Welsh 3 yes votes

Zoning Inspector: Dale Hoover @ $800.00/month Mr. DeFelice Mr. Welsh 3 yes votes

Appointment of Kelly Spriggs to the Zoning

Commission for the 2020-2024 term. Mr. DeFelice Mr. Welsh 3 yes votes

Appointment of Peg Egbert to the Zoning

Appeals Board for the 2020-2024 term. Mr. DeFelice Mr. Welsh 3 yes votes

Road Superintendent Jared Conner

@ $16.50/hour with hours over 40 hours per week Mr. DeFelice Mr. Welsh 3 yes votes

to be paid as overtime at 1.5 times per hour.

Road Superintendent Jared Conner will receive

sick leave and vacation pay as stated in the Mr. DeFelice Mr. Welsh 3 yes votes

Harrison Township Employee Handbook.

Cemetery Sexton/Superintendent Darryl Ward

@ $19.00/hour with hours over 40 hours per week Mr. DeFelice Mr. Welsh 3 yes votes to be paid as overtime at 1.5 times per hour.

Cemetery Sexton/Superintendent Darryl Ward will Mr. DeFelice Mr. Welsh 3 yes votes

receive sick leave and vacation pay as stated in the

Harrison Township Employee Handbook.

Part Time Cemetery Pay @ $10./hour – $15./hour Mr. DeFelice Mr. Welsh 3 yes votes

Part Time Road Pay @ $10./hour – 15./hour Mr. DeFelice Mr. Welsh 3 yes votes

Part Time Snow Plow Pay @ $20./hour Mr. DeFelice Mr. Welsh 3 yes votes

ZONING FEES FOR

HARRISON TOWNSHIP

PICKAWAY COUNTY, OHIO

As of September 1, 2018

Zoning Certificate for Building Structures………. $0.15/Sq Ft

on Residential Zoned Property, with a minimum of $25.00.

Zoning Certificate for Building Structures……….. $0.20/Sq Ft

on Non-Residential Zoned Property with a minimum of $50.00.

(A one percent (1%) penalty will be assessed on the amount of the Zoning Certificate fee if not obtained and paid within thirty (30) days of receiving the building permit. An additional one percent (1%) penalty of the total amount owed will be assessed every thirty (30) days thereafter.)

Driveway Permit…………………………………….. $50.00

Zoning Certificate for Lakes or Ponds…………….. $300.00

(If construction has been started before a certificate is issued, the fee will be doubled.)

Zoning Amendment Application…………………… $450.00

Application for Variance…………………………… $450.00

Sign Permit: Size Fee

0-15 Sq Ft $50.00

16-30 Sq Ft $125.00

Over 30 Sq Ft $300.00

(The fee for a sign permit shall be doubled if the construction or physical alteration for which the permit is sought was commenced prior to the application for the permit.)

Mr. DeFelice moved and Mr. Welsh seconded to approve 2020 Zoning Fees. The Trustees voted with three affirmative votes to approve the motion.

Harrison Township Cemetery Fees as of April 5, 2016

Resident* of Harrison Township Non-Resident

Cemetery Plot $600.00 $850.00

BURIALS: No Sunday or Holiday Burials.

There will be an additional charge of $100.00 for any funeral not completed by 3:30pm.

Standard Burial:

Monday-Friday before 2pm $450.00 $650.00

Monday-Friday after 2pm $550.00 $750.00

Saturday before 2pm $550.00 $750.00

Saturday after 2pm $650.00 $850.00

Infant Burial:

Monday-Friday before 2pm $250.00 $400.00

Monday-Friday after 2pm $350.00 $500.00

Saturday before 2pm $350.00 $500.00

Cremation Burial No Vault:

Monday-Friday before 2pm $100.00 $250.00

Monday-Friday after 2pm $200.00 $350.00

Saturday before 2pm $200.00 $350.00

Cremation Burial With Vault:

Monday-Friday before 2pm $250.00 $400.00

Monday-Friday after 2pm $350.00 $500.00

Saturday before 2pm $350.00 $500.00

*”Resident” applies to the purchaser of the gravesite and/or burial.

Fee for a Duplicate Deed: $30.00

Fee for a Transfer of Deed $30.00

Disinterment: Burial: $1500.00 Cremation: $750.00

Foundations must be arranged through Spencer Cheek 740-983-6414 or Shawn Rawlins 740-285-1356.

Cemetery Lot and opening/closing fees will be waived for any Harrison Township resident who is serving as active duty military, firefighter, or law enforcement when killed in the line of duty. This waiver will also apply to a non-resident firefighter when killed in the line of duty while working for Harrison Township Fire Department.

Mr. DeFelice moved and Mr. Welsh seconded to approve 2020 Cemetery Fees and Prices. The Trustees voted with three affirmative votes to approve the motion.

APPOINTMENT OF CHAIRMAN & VICE-CHAIRMAN FOR 2020:

RESOLUTION 20-02

A RESOLUTION TO APPOINT TRUSTEE BILL WELSH AS THE CHAIRMAN OF THE TRUSTEE BOARD FOR 2020. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-02.

RESOLUTION 20-03

A RESOLUTION TO APPOINT TRUSTEE JOE DEFELICE AS THE VICE-CHAIRMAN OF THE TRUSTEE BOARD FOR 2020. Mr. Welsh moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-03.

HEARING OF VISITORS:

None

ZONING INSPECTOR:

- 1. Dale mentioned the Seely Trust (325 acres by Bulen Pierce and Shepherd Road) applied for a change of zoning because it is currently a proposed JEDD area. Bruce Massa would like to have field for agriculture purposes.

ROAD SUPERINTENDENT:

- 1. The list for the County Wide Resurfacing Program is due by 2-14-2020.
  2. The bids for the snowplow were opened and the highest bid from Kincaid Excavating was accepted.

RESOLUTION 20-04

A RESOLUTION TO ACCEPT THE BID FROM KINCAID EXCAVATION FOR TEN THOUSAND, THREE HUNDRED AND ONE DOLLARS AND NO CENTS ($10,301.00) FOR THE PURCHASE OF THE 1993 GMC TRUCK. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-04.

- 1. Jared stated that the berm on Weigand and Ashville Pike needed to be fixed. Digger McCray will do it for a total of $2200. Roese Bros. Paving said the charge for labor would be $2000. plus the charge for material.

RESOLUTION 20-05

A RESOLUTION TO APPROVE THE PURCHASE OF MATERIALS FROM DIGGER MCCRAY FOR TWO-THOUSAND, TWO-HUNDRED DOLLARS ($2,200.) FROM THE GAS TAX FUND. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-05.

- 1. The Fiscal Officer stated that Kevin Hulse dropped of documents pertaining to weed spraying. They were given to Jared to file.

CEMETERY SEXTON/SUPERVISOR:

- 1. Columbarium pricing was discussed.

RESOLUTION 20-06

A RESOLUTION TO APPROVE THE PRICE FOR PURCHASING A COLUMBARIUM NICHE. TOWNSHIP RESIDENTS WILL PAY $1000. FOR ONE PERSON AND $1200. FOR TWO PER NICHE. OUT-OF-TOWNSHIP RESIDENTS WILL PAY 1300. FOR ONE PERSON AND $1500. FOR TWO PEOPLE PER NICHE. Dr.Freeman moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-06.

RESOLUTION 20-07

A RESOLUTION STATING THAT IF A NICHE IS PURCHASED FOR ONE PERSON AND AT A LATER DATE THE FAMILY WANTS TO ADD ANOTHER PERSON TO THAT NICHE, THERE WILL BE AN ADDITIONAL CHARGE OF $500. PLUS ANY COSTS FOR CHANGING THE FACEPLATE. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-07.

RESOLUTION 20-08

A RESOLUTION TO APPROVE THE COLUMBARIUM RULES (SEE ATTACHED). Dr.Freeman moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-08.

FIRE:

- 1. Chief Noggle stated he needs to replace a Captain and a full-time firefighter by March 16, 2020.
  2. Chief Noggle stated that he will be hiring a minimum of 3 part-time firefighters
  3. Chief Noggle stated that M802 is scheduled to be on the new chassis by end of January 2020.

RESOLUTION 20-09

A RESOLUTION TO APPROVE THE CHANGE OF RULES AND REGULATIONS 2.2-6 TO STATE THAT PART-TIME F IREFIGHTERS’ UNIFORMS WILL BE REPLACED AS NEEDED AND DETERMINED BY THE FIRE CHIEF. THE PART-TIME FIREFIGHTERS WILL NO LONGER RECEIVE A UNIFORM ALLOWANCE CHECK. Mr. Welsh moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-09.

RESOLUTION 20-10

A RESOLUTION TO ALLOW CHIEF NOGGLE TO MAKE THE DECISION WHEN ACCEPTING A TWO-WEEK NOTICE OF TERMINATION FROM AN EMPLOYEE, TO TERMINATE IMMEDIATELY IF THAT IS BETTER FOR THE DEPARTMENT.. Mr. Welsh moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-10

OTHER BUSINESS:

- 1. Fiscal Officer MaryAnn Elliott mentioned the Pickaway County Leadership Breakfast on 1-21-2020

RESOLUTION 20-11

A RESOLUTION TO REMOVE THE LAST PARAGRAPH OF 4.1 IN THE EMPLOYEE HANDBOOK THAT STATES HOLIDAYS WILL NOT BE PAID FOR THE FIRST SIX MONTHS OF EMPLOYMENT. Mr. DeFelice moved, Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R20-11

ACTION ON MINUTES:

December 18, 2019 Regular Meeting: Mr. DeFelice moved and Dr. Freeman seconded a motion to approve the minutes of the regular meeting of December 18, 2019 and the Trustees voted with three affirmative votes to approve the motion.

December 31, 2019 Special Meeting: Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of December 31, 2019 and the Trustees voted with two affirmative votes to approve the motion. Dr. Freeman did not vote as he was absent from the December 31st meeting.

FISCAL OFFICER’S REPORT:

RESOLUTION 20-12

A RESOLUTION TO APPROVE AND SIGN THE 2020 PURCHASE ORDERS. Dr. Freeman moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-12.

RESOLUTION 20-13

A RESOLUTION TO APPROVE THE REALLOCATION OF $300 FROM THE GENERAL FUND, OTHER EXPENSES ACCOUNT TO THE GENERAL FUND, TRAVEL/MEETING ACCOUNT. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-13.

RESOLUTION 20-14

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP. Dr. Freeman moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-14.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Dr. Freeman seconded the motion to adjourn the January 8, 2019 Board of Trustees Meeting. All were in favor and the meeting adjourned at 9:21am.