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September 18, 2018

HARRISON TOWNSHIP TRUSTEE MEETING

September 18, 2018

REGULAR MEETING CALL TO ORDER:

Chairman Joe DeFelice called the Regular Trustee Meeting of September 18, 2018 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Chad Noggle, Zoning Inspector Dale Hoover and Road/Cemetery Superintendent Kevin Hulse.  Craig Stevenson from Harral and Stevenson Engineering and residents Mike & Darlene Johnson and Darryl Buckler were also present.

HEARING OF VISITORS: 

      1. Craig Stevenson explained the proposed grant project for the intersection at Lockbourne Eastern Road and Duvall Road.

RESOLUTION 18-83

A RESOLUTION TO ENTER INTO A COOPERATION AGREEMENT TO SUBMIT AN APPLICATION TO THE OHIO PUBLIC WORKS COMMISSION FOR THE DUVALL ROAD AND LOCKBOURNE EASTERN ROAD INTERSECTION IMPROVEENTS.  HARRISON TOWNSHIP WILL PROVIDE FUNDS EQUAL TO 6.25% OF THE TOTAL PROJECT COST FROM THE GASOLINE TAX FUND.  MADISON TOWNSHIP WILL PROVIDE FUNDS EQUAL TO 6.25% AND THE JEDD BOARD WILL PROVIDE FUNDS EQUAL TO 12.5% OF THE TOTAL PROJECT COST.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R18-83.

RESOLUTION 18-84

A RESOLUTION THAT R JOSEPH DEFELICE, TRUSTEE IS HEREBY AUTHORIZED TO APPLY TO THE OPWC FOR FUNDS AS DESCRIBED ABOVE AND THAT R JOSEPH DEFELICE, TRUSTEE IS FURTHER AUTHORIZED TO ENTER INTO ANY AGREEMENTS AS MAY BE NECESSARY AND APPROPRIATE FOR OBTAINING THIS FINANCIAL ASSISTANCE.  Mr. Welsh moved and Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R18-84.

The Trustees signed the required documents for the grant application.

      1. Mike and Darlene Johnson were present to discuss their neighbor at 13525 Hoover Road who has two horses on his property.  They believe that this is a zoning violation although Zoning Inspector Dale Hoover does not.  Mr. DeFelice explained that any decision of the Zoning Inspector can be appealed through the Township Zoning Appeals Board.  The Johnsons also stated that an animal rescue is operated from this address and several times a year Rascal Animal Hospital comes to this address to offer spay and neutering services.  Mr. DeFelice asked Dale Hoover to check with the prosecutor to determine if this is considered a business on a residential site.  The Johnsons also stated that large quantities of dog food are delivered to this address and at times there are up to twelve skids of dog food in the driveway attracting rats, mice and other varmints.
      2. Darryl Buckler who lives on SR 762 complained that the new building being built by Northpoint is changing the flow of water on his property.  The Trustees explained that the Pickaway County Engineering Department and Building Departments approve the building plans for new buildings.  Darryl also asked why the stones have been removed from a family member’s grave at the cemetery.  Dr. Freeman explained that the cemetery employees have been directed to remove items that are not permitted in the cemetery as per the Cemetery Rules and Regulations.
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ZONING INSPECTOR: 

      1. Dale issued a right-of-way permit to Sprint, a driveway permit and a zoning application for a building to Roberto Gonzalez
      2. The Zoning Commission will hold a public hearing on September 24th for re-zoning four properties for the Grain Facility.

FIRE CHIEF’S REPORT:

      1. The emergency exit stairs have been built and they are to begin work to install them at the Fire Station on Monday, September 24th.
      2. The Ohio Fire Code has been updated and the Trustees must adopt it before it can be enforced.

RESOLUTION 18-85

A RESOLUTION TO ADOPPT THE 2017 OHIO FIRE CODE.  Mr. Welsh moved and Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R18-85.

RESOLUTION 18-86

A RESOLUTION TO APPROVE THE REALLOCATION OF $2500.00 FROM FIRE BUILDINGS TO FIRE OTHER EXPENSES (TRAINING EXPENSE) TO COVER TRAINING EXPENSES AND A PURCHASE ORDER FOR THE SAME.  Mr. Welsh moved and Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R18-86.

      1. The Fire Officers believe it is important to have the swearing-in of all full-time firefighters at a Trustee meeting at the Township Building.  The Trustees agreed.

ROAD/CEMETERY SUPERINTENDENT:

      1. Jim Baker did not work this pay period.  The Trustees reminded Kevin that every employee needs to work at least one hour per pay period.
      2. Kevin received Short Term Disability of $1795.28 and will have this amount deducted from his next two pays to repay the Township.
      3. Mr. Welsh asked if Kevin would have sufficient hours to cover his January vacation which was previously approved.  The Fiscal Officer stated that Kevin will be 3.70 hours short.  Kevin asked to take this as unpaid time.  Mr. Welsh moved to allow Kevin to take leave without pay for up to eight hours in January 2019 and Mr. DeFelice seconded the motion.  The Trustees voted with three affirmative votes to approve this motion.
      4. The County Engineer has allotted Harrison Township 59 tons of salt only (not grits) at $70.00/ton.
      5. Darryl presented an estimate for an Aluminum Pull Tarp for the F550 plow truck for $750.00 from The Dexter Company.  Darryl can install it on the truck.  Mr. DeFelice made a motion to approve the purchase of this fixed tarp and Mr. Welsh seconded the motion.  The Trustees voted with three affirmative votes to approve the motion.
      6. The backhoe radiator is leaking and has a hole in it.  Kevin had estimates from Southeastern and Duke’s Garage.  The Trustees discussed the options and Mr. DeFelice made a motion to accept the bid from Duke’s Garage to either repair or replace the radiator for not more than $2400.00.  Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.
      7. Kevin asked for a vacation day on October 5th.  Dr. Freeman made a motion to approve this vacation day and Mr. Welsh seconded the motion.  The Trustees voted with three affirmative votes to approve the motion.
      8. Kevin asked to take 4 hours on October 17th and four hours on October 18th in lieu of his Columbus Day holiday.  Mr. DeFelice moved and Dr. Freeman seconded the motion and the Trustees voted with three affirmative votes to approve the motion.
      9. The Nutter Family wants to disinter their father from the cemetery.  They will do all excavating and backfilling and assume all responsibility and have asked to have all cemetery fees waived.  Spencer Cheek will be doing all of the paperwork for the transfer.  Mr. DeFelice moved and Dr. Freeman seconded the motion and the Trustees voted with three affirmative votes to approve the motion to waive all fees.

Mr. DeFelice made a motion to go into executive session at 8:37pm with Kevin Hulse to discuss Kevin’s job performance.  Mr. Welsh seconded the motion and the Trustees voted: Mr. DeFelice, yes; Mr. Welsh, yes; Dr. Freeman, yes.

At 8:54pm Mr. DeFelice made a motion to leave executive session.  Mr. Welsh seconded the motion and the Trustees voted: Mr. DeFelice, yes; Mr. Welsh, yes; Dr. Freeman, yes.

OTHER BUSINESS:

      1. Firefighter Dan Heeter was recently billed for his hospital stay in 2017 when we had the OPEC consortium which paid all but $1000.00 of the employee’s medical deductible.  The OPEC account is now closed and he is left with a $2000.00 deductible.  Dr. Freeman moved and Mr. DeFelice seconded a motion to pay $1000.00 to Adena Hospital to reduce Dan Heeter’s deductible to $1000.00.  The Trustees voted with three affirmative votes to approve the motion.
      2. Dr. Freeman asked Cemetery Sexton John Horsley if the cemetery data had been entered into the UAN Computer Program.  John stated that he is too busy to do it and someone else would have to enter it.  According to UAN it should take eight hours or less to enter this data.  The Trustees asked the Fiscal Officer to draft a letter to John Horsley regarding his job description.
      3. The Trustees received an email regarding the scheduling of a zoning hearing which was not done in a timely manner, and also discussed the fact that none of the recorded public hearings have been given to the Fiscal Officer.  The Trustees asked the Fiscal Officer to draft a letter to Debi Hulse regarding her job description.

ACTION ON MINUTES:

September 4, 2018 Regular Meeting:  Mr. Welsh moved and Mr. DeFelice seconded a motion to approve the minutes of the regular meeting of September 4, 2018 and the Trustees voted with three affirmative votes to approve the motion. 

FISCAL OFFICER’S REPORT:

RESOLUTION 18-87

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. DeFelice moved and Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R18-87.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Dr. Freeman moved and Mr. DeFelice seconded the motion to adjourn the September 18, 2018 Board of Trustee Meeting.  All were in favor and the meeting adjourned at 9:30pm.