Trustees Meeting Minutes April 2011

HARRISON TOWNSHIP TRUSTEES MEETING
April 19, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of April 19, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Zoning Inspector Joe DeFelice.  Trustee Keith Peters and Roads Superintendent Kevin Hulse arrived after the meeting had started.  Also attending the meeting were Cole Nace, Todd Nace, David Cummins, James Burke, Jim Helsel, Steve Sabine and Patrick Schutte.

ACTION ON MINUTES:
April 5, 2011 Regular meeting:  Mr. Clark moved and Mr. Peters seconded a motion to approve the minutes of April 5, 2011.  All in favor.  Motion carried.

FIRE CHIEF’S REPORT:

1. Eric went over the attached Chief’s Report.
2. The Trustees agreed to the legal notice Eric will run in the Circleville Herald asking for all bids for the 1998 ambulance by June 7, 2011.
3. Brian Thompson has found another job and wants to be taken off of rotation.  He wants to stay on as a reserve.  Eric has an abundance of reserves and doesn’t need any more.   The trustees agreed that Eric does not have to retain or hire firefighters who have left the department but want to return as reserve firefighters.

RESOLUTION 11-31
A RESOLUTION TO HIRE BRIAN KIRKPATRICK AS A PART TIME FIREFIGHTER ON ROTATION BEGINNING APRIL 24, 2011. 

1. Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R11-31.
2. Eric would like to put a levy on the ballot in November to cover the increasing costs of operating.  All paperwork would have to be done by August 10th  to meet this deadline.  Eric would like to invite Melissa to the next meeting.  The trustees agreed.
3. Chad Noggle was taken to the hospital for overheating during a house fire last week.  He is back to work and doing fine, but we will have worker’s comp claims for that.
4. Eric filed a grant for new helmets because several are over ten years old.  The association will help with the expense of the helmet patches.  Mr. Welsh asked Eric to get pricing.

ZONING INSPECTOR:

1. Joe received a call asking what the minimum square footage is for a residential building in Harrison Township.  At the present time we do not have a minimum stated, but we need to correct that.  Joe will bring this to the zoning committee at the next meeting.  He will also check into the legal process for changing this.

ROAD SUPERINTENDENT:

1. Kevin said all of the potholes have been patched and the guard rails have been fixed.
2. The graves have been reseeded.
3. There is a funeral tomorrow and it is beside the Clay family grave.  Everything on the Clay and Butcher gravesites will have to be moved in order for the new grave to be dug.  Joe will call Brenda Plant tonight and ask her to move everything by 9am tomorrow.
4. Several people have removed all of the bricks and decorations from the gravesites.  Kevin asked if they would be able to bring stuff back.  The trustees said once the items have been removed, the gravesite is under the current rules and will have to abide by them.

RESOLUTION 11-32
A RESOLUTION TO RESCIND RESOLUTION 11-28 TO HIRE SCOTT KENNEDY AS SUMMER CEMETERY HELP AT $8.00 PER HOUR BEGINNING APRIL 11TH.  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-32.

HEARING OF VISITORS:

1. Cole Nace was here to present changes and receive formal approval for his Eagle Scout project improving the Ashville Cemetery on Circleville Avenue.  He is planning to install a new flagpole with mulch and landscaping around it and reset or straighten some of the headstones.  He is also planning to make a historical directory for the cemetery.  Mr. Welsh suggested that some of the broken headstones could be laid in a new cement footer.  The trustees agreed to Cole’s project and signed his proposal.
2. David Cummins requested a copy of the application from Pandora Grain for the zoning change.  Joe explained that the zoning records are at his house and are available for inspection by appointment.  He is not able to copy them, but Mr. Cummins may photograph them.
3. James Burke asked when Pandora Grain was planning to put up a fence.  Mr. Peters stated that they told him they would begin as soon as the weather broke.  If they don’t start building once the weather clears, the Trustees will speak to them.
4. Jim Helsel, Steve Sabine and Patrick Schutte were here to inquire about the Lockbourne Eastern ditch project.  For the last two years they have been waiting for the project to start.  The trustees explained that Barbara Gilbert first said she didn’t receive the papers, then said she would sign, then said she lost the papers and once the third set of new papers were presented, she refused to sign them.  The only solution now is to start the eminent domain process and Mr. Welsh will call the prosecutor to begin the process.

OTHER BUSINESS:

1. Mr. Welsh reported on the Board of Health meeting he attended last week.  About half of the townships and Circleville were represented and none of the villages.  Findings have been made against the department for the manner in which grants were handled.  Circleville, every village and township are going to be responsible for funds that need to be repaid.  There is no determination as to the exact amount at this time.

FISCAL OFFICER’S REPORT:

1. The CEDA meeting and the MORPC meeting are both tomorrow night.
2. The time cards were presented for the trustee’s initials.
3. The EMS checking account statement was presented for the trustee’s initials.
4. Thomas Welsh from OTARMA is willing to come to a meeting to meet with the trustees and answer any questions regarding our property insurance.  The trustees would like to meet with him at one of our June meetings.
5. MaryAnn explained the need for a credit card to pay the monthly fee for the website and for office supplies, etc.

RESOLUTION 11-33
A RESOLUTION TO OPEN A VISA CREDIT CARD ACCOUNT IN THE NAME OF HARRISON TOWNSHIP TRUSTEES WITH A CREDIT LIMIT OF $2000.00 WITH MARYANN ELLIOTT AS THE SIGNER ON THE ACCOUNT. 
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-33.

RESOLUTION 11-34
A RESOLUTION TO HIRE RANDY CROSBY AS SUMMER CEMETERY HELP AT $8.00 PER HOUR. 
Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-34.

RESOLUTION 11-35
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP. 
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-35. 

The next regularly scheduled meeting is May 3rd, which is election day.  The trustees decided rather than move the meeting to a different day, they would cancel the meeting.  The next meeting will be held on Tuesday, May 17th, 2011.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the April 19, 2011 Board of Trustees Meeting at 8:20pm.

HARRISON TOWNSHIP TRUSTEES MEETING
April 5, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of April 5, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Zoning Inspector Joe DeFelice.  Also attending the meeting were DeLynn Peters, Revan MacQueen, Jerry Wiley and Randy Crosby.  Roads Superintendent Kevin Hulse and Mark Coon arrived after the meeting had started.

ACTION ON MINUTES:
March 21, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of March 21, 2011.  All in favor.  Motion carried.

FIRE CHIEF’S REPORT:

1. Eric went over the attached Chief’s Report.
2. Fireproof will pick up the fire department records tomorrow for scanning.
3. The trustees signed the two grants that have been applied for.
4. New medic should be done by the end of May.
5. Eric asked what to do with the oldest medic once the new one arrives.  The trustees suggested putting it up for bid at that time.

ZONING INSPECTOR:

1. Joe attended a meeting that the Soil and Water Department had concerning the drainage in Harrison Township.  All of the drainage channels in the township are not tied together, therefore we really don’t have drainage.  It would cost $500.00 to petition the Soil and Water Department to start the paperwork to eventually get them all tied in.  Joe thinks this would solve many of the drainage problems in Harrison Township.  Mr. Peters will check with the Soil and Water Department to find out what we need to do.
2. Joe introduced Jerry Wiley to the trustees, stating that he believed Mr. Wiley would be an excellent person to represent Harrison Township on the JEDD board.  

RESOLUTION 11-26
A RESOLUTION TO HAVE JERRY WILEY REPRESENT HARRISON TOWNSHIP ON THE JEDD BOARD.  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-26.

HEARING OF VISITORS:

1. Randy Crosby was present to inquire about the cemetery summer job.  The trustees have received an application for the job and will make a decision this evening and let him know.
2. Revan MacQueen presented a rough draft of the website he has created for Harrison Township.  He can add or change whatever is needed.  We would have unlimited storage and the ability to update or edit the website.  The charge for hosting the website through Squarespace would be approximately $20.00 a month.  We would purchase our own domain name.  

RESOLUTION 11-27
A RESOLUTION TO HIRE SMALL PAUL CREATIVE, LLC (REVAN MACQUEEN) TO CREATE A WEBSITE FOR HARRISON TOWNSHIP FOR THE PROPOSED AMOUNT OF $1289.00.  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-27.
 
ROAD SUPERINTENDENT:

1. Kevin got a quote for the tailgate for the dump truck for $195.00.  
2. He will start mowing this week at the cemetery.  He could use a cemetery helper soon.
3. Kevin talked with Mary Hines who gave him permission to leave the tractor on her property on Duvall Road.

RESOLUTION 11-28
A RESOLUTION TO HIRE SCOTT KENNEDY AS SUMMER CEMETERY HELP AT $8.00 PER HOUR BEGINNING APRIL 11TH.  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-28.
Mr. Clark will call Randy Crosby and let him know we have filled the position.

OTHER BUSINESS:

1. Mark Coon asked the trustees if they would like for him to resign his position on the zoning committee, because his wife is being investigated regarding her job at the bank.  The trustees assured Mr. Coon that they would like him to continue serving on the zoning committee.

FISCAL OFFICER’S REPORT:

1. The time cards were presented for the trustee’s initials.
2. The primary checking account statement was presented for the trustee’s initials.
3. MaryAnn and Paul reported on the Sunshine Law Training they attended.
4. The current cemetery records have been scanned and saved to CD.   They look great.
5. MaryAnn asked about a work party to clean up the inner office in the township building.  Kevin said he will dispose of the old paint and trash.
6. Supplemental Appropriations to pay the property insurance for fire department.

RESOLUTION 11-29
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATIONS OF $4637.00 TO PAY THE PROPERTY AND LIABILITY INSURANCE.  
Mr. Peters moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R11-29.

RESOLUTION 11-30
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  
Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-30. 

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the April 5, 2011 Board of Trustees Meeting at 8:20pm.