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Trustees Meeting Minutes August 2011

Entries from August 1, 2011 – August 31, 2011

August 16, 2011

TUESDAY, AUGUST 16, 2011 AT 11:34AM

HARRISON TOWNSHIP TRUSTEES MEETING
August 16, 2011

CALL TO ORDER:
Trustee Keith Peters called to order the Regular Trustee Meeting of August 16, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, and Zoning Inspector Joe DeFelice.  Road Superintendent Kevin Hulse arrived at approximately 7:15.  Chairman Paul Welsh was on vacation.

FIRE CHIEF’S REPORT:
Andrew Bowen has asked Harrison Fire to sponsor him through fire school.  He wants to start school September 1, 2011.  We would have to cover him on our worker’s compensation policy.  Eric informed him that we would not cover any health insurance.  We will allow him to use fire gear and an air tank.  

RESOLUTION 11-62
A RESOLUTION TO SPONSOR ANDREW BOWEN IN FIRE SCHOOL.  WE WILL COVER HIM UNDER OUR WORKER’S COMPENSATION POLICY BUT NOT SUPPLY HEALTH INSURANCE OR ANY OTHER COMPENSATION.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R11-62.

ZONING INSPECTOR:

  1. Joe reported that Greenlawn wants to build another stick built house on their property.  They will be submitting another zoning revision.  They have cleaned up the property.
  2. Joe received a question regarding the zoning of one of the trailer parks.  He has nothing on file, but believes they would be considered “non-compliance permit use” because it is permitted but does not comply with anything in our zoning regulations.

ROAD SUPERINTENDENT:

  1. Kevin was asked to mow the ditch on the NE corner of Duvall and Bulen Pierce.
  2. Kevin requested vacation for a half day on September 15th and all day on September 16.  The trustees agreed.
  3. The trustees talked with Kevin about his timecard.  They asked the clerk to increase his vacation time by two hours for the phone time that was charged as work hours.

 OTHER BUSINESS:

  1. Mr. Peters spoke with someone from the PUCO about the Duvall Road train crossing.  They want to install collapsible rubber barriers at the crossing.  They are heavy barriers that a car would not want to drive across.  Norfolk Southern has agreed to buy them if we pay for the installation.  Mr. Peters will find out what the installation costs will be.
  2. Mr. Peters reported on the Jet Vac process on Duvall Road.  The project took less than two days and it appears that the project should cost between five and ten thousand dollars instead of the projected $100,000.00.  The ditch on Lockbourne Eastern north of Duvall Road will also be done and Mr. Peters will contact Clark’s office to put it out for bid.

HEARING OF VISITORS:
Brian Eddy of Duvall Road was here regarding Pandora Grain.  He stated that they have not done any of the things they planned to do, other than paving the entrance to their property.  Joe stated that the tile in the back is in and the tile along the side to drain water is in.  The blocks of solid concrete that were approved to build islands have been delivered.  Joe is continuing to check on their progress.

FISCAL OFFICER’S REPORT:

  1. MaryAnn received a phone call from Danny Bailey reporting an increase of traffic and speeders on Lockbourne Eastern Road from Airbase to Duvall Road.  He has requested a sign saying “Slow…children at play.”  The trustees asked the clerk to send him a letter stating that we are not able to enforce the 55 mph speed limit and suggesting that he report the speeders to the sheriff’s office.
  2. Next meeting we will meet with Frank Harmon and Mr. Elsea regarding health insurance.

 RESOLUTION 11-63
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $10000.00 TO 2031-330-420-0000 FROM THE ROAD AND BRIDGE FUND TO PAY GASOLINE AND ROAD SUPPLIES.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R11-63.

ACTION ON MINUTES:
August 2, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of August 2, 2011.  All in favor.  Motion carried.

RESOLUTION 11-64
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R11-64.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Clark seconded the motion to adjourn the August 16, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:10pm.

 

August 2, 2011

TUESDAY, AUGUST 2, 2011 AT 11:21AM

HARRISON TOWNSHIP TRUSTEES MEETING
August 2, 2011

CALL TO ORDER:
Chairman Paul Welsh called to order the Regular Trustee Meeting of August 2, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice.  Also attending were resident Gary Moore, Craig Stevenson from Clark and Associates and Will Cline from Sam’s Excavating.  Road Superintendent Kevin Hulse was on vacation.  Trustee Keith Peters arrived at approximately 7:20pm.

FIRE CHIEF’S REPORT:
See attached report.

ZONING INSPECTOR:
Joe has sent notices of zoning violations to Danny Bailey and Lonnie & Gwen Marlowe.  He had previously stopped by the properties and told them they needed to clean up the property and if they started working on it, he would not give them a notice of zoning violation.  Neither property has shown any improvement.

HEARING OF VISITORS:
Gary Moore of Miller Road complained of a ditch problem at his property caused by the neighboring ditches on Miller Road.  He lives on the corner of Ashville Pike and Miller Road.  He asked if the ditch could be graded to alleviate the problem.  They are draining the sump pump into the ditch.  Mr. Peters told them he would have Kevin look at it.

OTHER BUSINESS:

  1. Craig Stevenson has reviewed the bid from Sam’s Excavating for the Lockbourne Eastern Ditch project.  Will Cline from Sam’s was present to answer any questions.  He is planning to start the project by August 22, 2011 and figures it will take less than three weeks to complete.  Craig presented a Notice of Intent for the EPA that needs to be submitted with a $200.00 check.

RESOLUTION 11-53
A RESOLUTION TO ACCEPT THE BID FROM SAM’S EXCAVATING FOR $107,926.00 FOR THE LOCKBOURNE EASTERN DITCH PROJECT.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-53.

     2.  Craig also talked about the Jet Vac project on Duvall Road which will begin August 3, 2011.  Mr. Peters     will be there and supply the water.  We need to have a backhoe.  Joe called and arranged for a backhoe for tomorrow.

ROAD SUPERINTENDENT: 
MaryAnn presented a list of questions from Kevin:

  1. The refrigerator at the cemetery quit working.  The trustees suggested they bring coolers to work to keep their drinks cool.
  2. There are several gravesites with grass and weeds above the headstones.  The trustees said to spray the weeds to kill them and then cut down the weeds with the weedeater.
  3. The Webster family put in both foot stones.  They are not at ground level.  The trustees want the clerk to send a letter to the family.  Mr. Welsh will get the address.
  4. Duvall Road has been bermed and some of Bulen Pierce Road south of Duvall Road.  Kevin wants to order about 40 ton more of material.  He hopes to have all roadsides mowed by August 19th.  The trustees said not to order more material until the roadside mowing is completed.

Joe presented a map from MORPC.  They want the trustees to mark different areas with priorities for conservation, parks, development, etc.  The trustees agreed that there should be no changes to the map at this time.  The clerk will write a letter to inform them of the trustee’s decision.

ACTION ON MINUTES:
July 19, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of July 19, 2011.  All in favor.  Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 11-54
A RESOLUTION TO TRANSFER $200,000.00 FROM THE EMS CHECKING ACCOUNT TO THE PRIMARY CHECKING ACCOUNT.  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-54.

RESOLUTION 11-55
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $395.84 TO 2021-330-211-0000 from 2021-330-190-0000 TO PAY THE OPERS PAYMENT FOR JULY.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-55.

RESOLUTION 11-56
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $9000.00 FROM THE GENERAL FUND TO 1000-420-370-0000 TO PAY THE BOARD OF HEALTH FEES TO THE COUNTY AUDITOR.  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-56.

RESOLUTION 11-57
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $5000.00 TO 2111-220-314-0000 FROM THE FIRE FUND TO PAY THE TAX COLLECTION FEES TO THE COUNTY AUDITOR.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-57.

RESOLUTION 11-58
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $500.00 TO 2031-330-314-0000 FROM 2031-760-720-0000 TO PAY THE TAX COLLECTION FEES TO THE COUNTY AUDITOR.  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-58.

RESOLUTION 11-59
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $5000.00 TO 2111-760-740-0000 FROM THE FIRE FUND TO PAY THE INCREASE IN PROPERTY INSURANCE.  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-59.

RESOLUTION 11-60
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $120,000.00 TO 2111-760-740-0000 FROM THE FIRE FUND TO PAY THE LOAN AMOUNT FOR THE 2011 HORTON AMBULANCE.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-60.

RESOLUTION 11-61
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-61.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Clark seconded the motion to adjourn the August 2, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:25pm.