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Trustees Meeting Minutes July 2011

Entries from July 1, 2011 – July 31, 2011

July 19th, 2011

TUESDAY, JULY 19, 2011 AT 3:17PM

HARRISON TOWNSHIP TRUSTEES MEETING
July 19, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of July 19, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Also attending were resident Steve Sabine and Craig Stevenson from Clark and Associates. 

ACTION ON MINUTES:
July 5, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of July 5, 2011.  All in favor.  Motion carried.

FIRE CHIEF’S REPORT:

  1. Eric asked if he could have the old fire department reports shredded.  All of the files are on CD, backed up on CD and both Eric and the clerk have copies in two separate locations.

RESOLUTION 11-47
A RESOLUTION TO DESTROY THE FIRE DEPARTMENT RECORDS THAT HAVE BEEN SCANNED AND COPIED TO CD.  
Mr. Peters moved and Mr. Clark seconded and the trustees voted with three yes votes to approve R11-47.

  1. Dan Heeter is going to Medic school at his own expense.  The trustees agreed to allow Dan to attend classes that may fall on his work days.
  2. Eric handed out the new Rules and Regulations for the Fire Department and asked the trustees to look over them and discuss them at a future meeting.

ZONING INSPECTOR:

  1. Joe reported that Pandora Grain has finished the paving up front by the road.  That should alleviate the complaints regarding dirt and mud.  He asked when they are planning to finish the walls and the rest of the projects.  Gary is supposed to call him with the answer.
  2. It was mentioned to Joe that they are planning to tear down the house beside Pandora Grain, but Joe informed them that the house was in the plans as a restroom/break facility for the employees.  They may use the garage for this.
  3. MaryAnn did receive the minutes from the zoning appeals board for 2010 and 2011.  The secretary, Jane Kuhlwein, has requested a key to township hall.  The trustees said they had the locks changed to limit the number of keys and only the chairperson for the zoning committee and appeals board will have a key.  MaryAnn will let her know.  

ROAD SUPERINTENDENT:

  1. The three properties that received letters requesting that they mow have not mowed yet.
  2. Connie Galiher was asked to remove the concrete from around her mailbox and it appears that she has complied.
  3. Kevin asked for July 28 & 29 and August 2, 3 and 4 as vacation days.  The trustees agreed to the time off.
  4. Mr. Peters asked about the old guardrail in front of his mother’s house on Ashville Pike at Shepherd Road.  It is in bad shape and falling apart and the road is closed to through traffic.  Mr. Peters offered to remove the guardrail and the trustees agreed.   

OTHER BUSINESS:
At 7:30pm the sealed bids for the Lockbourne Eastern Ditch Project were opened by the clerk.  Three bids were presented for the following amounts:

  1. Sam’s Excavating        $107, 926.00
  2. Nutter Excavating        $144,015.00
  3. Darby Creek Excavating    $124,488.26

Mr. Peters will call the prosecutor’s office tomorrow to get information on calling a special meeting to accept the bid and sign the contract. 
    
HEARING OF VISITORS:

  1. Steve Sabine thanked the trustees for the work they have done to get the Lockbourne Eastern Ditch project completed.  

FISCAL OFFICER’S REPORT:

RESOLUTION 11-48
THAT IT IS HEREBY DETERMINED TO BE NECESSARY, AND PURSUANT TO THE ATTACHED AGREEMENT, TO MEET THE REMAINNG BUDGET REQUIREMENTS OF THE PICKAWAY COUNTY GENERAL HEALTH DISTRICT FOR THE CALENDAR YEAR 2011, THAT HARRISON TOWNSHIP SHALL BE RESPONSIBLE FOR ITS SHARE OF THE DEFICIT PURSUANT TO THE COUNTY AUDITOR’S APPORTIONED TAXABLE EVALUATIONS AS SET FORTH IN SECTION 9 OF THE AGREEMENT AS TO THE HEALTH DISTRICT MERGER.  THE FISCAL OFFICER IS HEREBY AUTHORIZED AND DIRECTED TO CERTIFY A COPY OF THIS RESOLUTION TO THE COUNTY AUDITOR.  
Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-48.

RESOLUTION 11-49
A RESOLUTION TO ACCEPT THE GROUP EXPERIENCE RATING PROGRAM ENROLLMENT FOR WORKERS’ COMPENSATION INSURANCE FOR 2012 AND PAY THE FRANK GATES SERVICE FEE OF $2674.00 .  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-48.

RESOLUTION 11-50
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATIONS OF $2635.00 TO 1000-120-323-0000 TO PAY FOR THE NEW ROOF FOR THE TOWNSHIP HOUSE. 
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-50.

RESOLUTION 11-51
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATIONS OF $1000.00 TO 1000-110-599-0000 TO PAY THE START UP CHARGES FOR THE TOWNSHIP WEBSITE.  
Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-51.

RESOLUTION 11-52
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP. 
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-52.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the July 19, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 7:50pm.

 

July 5th, 2011

TUESDAY, JULY 5, 2011 AT 3:12PM

HARRISON TOWNSHIP TRUSTEES MEETING
July 5, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of July 5, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, and Zoning Inspector Joe DeFelice.  Also attending the meeting were Residents Cole Nace, Todd Nace, Dorothy Green, Lou Sweeny and Frank Peters and Craig Stevenson from Clark and Associates.  Road Superintendent Kevin Hulse arrived at 7:20 and Fire Chief Eric Edgington was absent. 

ACTION ON MINUTES:
June 20, 2011 Regular meeting:  Mr. Peters moved and Mr. Welsh seconded a motion to approve the minutes of June 20, 2011.  Mr. Clark abstained from voting as he was not present at the last meeting.  Mr. Peters, yes; Mr. Welsh, yes.  Motion carried.

FIRE CHIEF’S REPORT:
MaryAnn presented the attached Chief’s Report from Eric.
Mr. Clark moved that the $600.00 received from the sale of old equipment should be given to the Firefighter’s Association.  Mr. Peters seconded the motion.  All in favor.  Motion carried.
Mr. Clark moved that the money received from the firefighters who purchased their old helmets should be given to the Firefighter’s Association.  Mr. Peters seconded the motion.  All in favor.  Motion carried.

ZONING INSPECTOR:

  1. Joe had reports of a couple properties that had trash that needed to be cleaned up.  He visited the Marlowe residence at 10758 Ashville Pike and talked with the son who said they would get it cleaned up.  Joe will be checking back on the property and if they are not complying he will issue a notice of violation.
  2. Joe also visited Danny Bailey’s property but no one was home.  He will call him and tell him to get his property cleaned up or he will also receive a notice of violation.
  3. MaryAnn reported that she received Pat Schutte’s resignation from the zoning commission.  He attended one meeting in April but she was unable to pay him without a social security number.  The trustees said he had requested to not be paid.

HEARING OF VISITORS:

  1. Cole Nace presented pictures and documentation of the work he has done at the Ashville Cemetery for his Eagle Scout project.  He re-painted the flagpole and landscaped around it, cleaned and raked the cemetery grounds, washed all of the monuments and repaired the ones that could be repaired.  The trustees expressed their appreciation for the work he has done and asked the clerk to send Cole a letter of acknowledgment and thanks.
  2. Dorothy Green presented a letter from the County Board of Commissioners to Bill Harris of the Norfolk Southern Corporation regarding the railroad crossing at Duvall Road.  They have scheduled a meeting at the Commissioner’s office on Tuesday, July 12, 2011 at 10am.  The drug problems in Duvall continue and the Sheriff’s office can’t do anything if they aren’t there to see what happened.  She also asked when Pandora Grain is supposed to start the blacktopping.  Joe replied that they have the Roese Brothers scheduled to start after July 4th, so it should be started soon.  Dorothy also asked when the walls were to be built.
  3. Lou Sweeny asked about the ponds on Duvall Road and Ashville Pike.  She said the weeds are overgrown and there are lots of mosquitoes.  Joe explained that the area around the ponds take awhile to dry out enough to mow.
  4. Frank Peters had questions regarding the JEDD.  Mr.  Peters said he will call the attorney and try to get an answer regarding the taxes and the other ways the JEDD will affect him.    

OTHER BUSINESS:
Craig Stevenson from Clark and Associates presented three options for the first part of the Duvall Road Drainage Project.    
  
RESOLUTION 11-44
A RESOLUTION TO JET VAC THE EXISTING TILE ON DUVALL ROAD FOR APPROXIMATELY $6750.00.  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-44. 

ROAD SUPERINTENDENT:

  1. Kevin gave a notice to Connie Galiher on May 24th asking her to remove her mailbox from concrete as per the County Engineer’s guidelines.  She has not changed it.  MaryAnn will write a letter giving her ten days to comply.
  2. Kevin presented a list of properties that have not been mowed.  MaryAnn will send notices to the ones she is able to identify with a name and address.

FISCAL OFFICER’S REPORT:

  1. MaryAnn asked for email addresses from Mr. Welsh and Kevin so the insurance application can be sent to them.  They will get those addresses to her.
  2. The F-150 Fire Truck was hit and damaged by a rock.  The lawn company’s insurance paid for the repair.  The Chief signed off on the insurance company release.  
  3. MaryAnn reported to the trustees on the claim from MSPRC regarding Mr. Welsh’s insurance vs. Medicare.  She gave the forms to Mr. Welsh to follow up on this.
  4. The trustees asked MaryAnn to write a check to Dick Gloyd for half of the approved amount for the roof repair so that he can start the repair.  He is to be paid the balance when the job is completed.
  5. MaryAnn presented the proposed budget for 2012.


RESOLUTION 11-45
A RESOLUTION TO APPROVE THE PROPOSED BUDGET FOR 2012 AS PRESENTED.  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-45. 

RESOLUTION 11-46
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  
Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-46. 

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the July 5, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:40pm.