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April 17, 2018

HARRISON TOWNSHIP TRUSTEE MEETING

April 17, 2018

REGULAR MEETING CALL TO ORDER:

Chairman Joe DeFelice called the Regular Trustee Meeting of April 17, 2018 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Dale Hoover and Road/Cemetery Superintendent Kevin Hulse.  Zoning Secretary Debi Hulse and residents Tim Elswick, Keith Speakman and Connie Brunner were also present.

HEARING OF VISITORS: 

      1. Tim Elswick spoke regarding the amount of water that he has on his property because of the horse training facility being built on Lockbourne Eastern Road south of Miller Road.  Keith Speakman shared that he is having the same problem.  They both said the facility has changed the elevation of the property which has changed the flow of water onto their properties.  Dale Hoover will go out to evaluate the problem and notify the Soil and Water Department if necessary.  Mr. DeFelice explained that the Trustees have no authority over the horse training facility, but if they have changed the direction of the flow of water, we can address that issue.

ZONING SECRETARY:

      1. The Trustees reviewed the job description of Zoning Secretary with Debi Hulse and asked if she had any questions regarding it.  Mr. DeFelice explained the importance of preparing the legal notices and minutes for all zoning matters.  Mr. Welsh asked Debi to be sure to use first and last names in the minutes for board members and visitors.  The Fiscal Officer asked Debi to submit the attendance and the minutes of each meeting before the day of the following Trustee meeting so the Trustees could read the minutes before their meeting.  Debi was given USB drives to copy the recordings of all public hearings and deliver to the Fiscal Officer.  The Trustees thanked Debi for serving as the Zoning Secretary.

ZONING INSPECTOR: 

      1. Dale had no items that required action by the Trustees.

ROAD/CEMETERY SUPERINTENDENT:

      1. Kevin will be out of town on Saturday, April 28th.  Darryl will cover if there is a funeral.
      2. Kevin asked to get two more loads of re-ground asphalt to finish the road in the cemetery to the garages.  Mr. DeFelice made a motion to approve this purchase and Dr. Freeman seconded the motion.  The Trustees voted with three affirmative votes to approve the motion.
      3. Kevin asked for clarification of pets in the cemetery and the removal of artificial flowers.  The rules state no pets are allowed and the Trustees want this policy enforced.  The artificial flowers are allowed in the winter months.  Any artificial flowers put out for Memorial Day will be removed before the next mowing as they are a mowing hazard.
      4. People are walking through the cemetery to get to the pay pond and South Bloomfield asked if we would erect a fence.  South Bloomfield has a chain-link fence they will give to the cemetery and will help with the installation to stop this.  The Trustees agreed to erect this fence at the cemetery.
      5. Darryl wrote descriptions to list the 2003 Chevy and the International Snow Plow for sale.  The Trustees approved these descriptions to be listed in the Herald and on our website.  These trucks will be offered for sale as sealed bids which must be received by May 14 to be opened at the Trustee meeting on May 15, 2018.
      6. Two bids were received to fix the damaged culvert on Hoover Road; Nutter Excavating for $4059.00 and Darby Creek Excavating for $4875.00.  After some discussion and comparing the proposals, the Trustees passed the following resolution.

RESOLUTION 18-33

A RESOLUTION TO ACCEPT THE PROPOSAL FROM NUTTER EXCAVATING FOR $4059.00 TO BE PAID FROM PERMISSIVE MOTOR VEHICLE LICENSE TAX 2231-330-360-0000 TO REPAIR THE CULVERT ON HOOVER ROAD.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R18-33.

FIRE CHIEF’S REPORT:

      1. We have only received one estimate for the emergency exit stairway at the fire station.  It has been difficult to find anyone who wants to bid this job.  The Chief will continue to look and the Trustees will also try to find another construction company to submit a bid.
      2. The repairs to Engine 801 will be finished soon and it should be back by next week.
      3. Five people have applied for the open Captain’s position and interviews will be done soon. 
      4. The Chief submitted his letter of retirement effective July 20, 2018.  Mr. Welsh moved to accept this retirement date and Mr. DeFelice seconded the motion.  The Trustees voted with three affirmative votes to pass the motion.

OTHER BUSINESS:

      1. District 17 sent a ballot for the election of three seats to the Integrating Committee.  The Trustees did not know any of the candidates and therefore did not vote.

ACTION ON MINUTES:

April 3, 2018 Regular Meeting:  Mr. Welsh moved and Mr. DeFelice seconded a motion to approve the minutes of the regular meeting of April 3, 2018 and the Trustees voted with three affirmative votes to approve the motion.

FISCAL OFFICER’S REPORT:

RESOLUTION 18-34

A RESOLUTION TO APPROVE THE INTERFUND TRANSFER OF $38,137.97 FROM FIRE 2111-910-910-0000 TO GENERAL BOND/NOTE RETIREMENT 3101-931-0000 FOR THE FIRE ENGINE PRINCIPAL AND INTEREST PAYMENT.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R18-34.

RESOLUTION 18-35

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R18-35.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Dr. Freeman moved and Mr. Welsh seconded the motion to adjourn the April 17, 2018 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:50pm.