January 13, 2021

HARRISON TOWNSHIP TRUSTEE MEETING

January 13, 2021

 

 

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of January 13, 2021 to order with the Pledge of Allegiance at 8:00am at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Assistant Fiscal Officer MaryAnn Elliott, Fire Chief Chad Noggle, Cemetery Sexton/Superintendent Darryl Ward and Road Superintendent Jared Conner.  Fiscal Officer Lindsay Mayse and Zoning Inspector Ben Bitler were absent.  Firefighters Zack Hall and Robert Wall were present.

 

RESOLUTION 21-01  ORGANIZATIONAL MATTERS FOR 2021:

 

MOTION                                                   MADE BY            SECONDED BY          VOTE

Trustee Meetings –  

1st and 3rd Wednesday of each month at 8am                         Freeman                      Welsh              3 yes               

 

Trustees Salaries to be paid monthly at                                 

1/12 of annual salary per month with all                                Freeman                      DeFelice         3 yes

to be paid from the General Fund.

 

Assignment of Department Supervisors                               

Fire:  Bill Welsh

Roads:  Joe DeFelice                                                              Freeman                      DeFelice         3 yes

Cemetery:  Mike Freeman

Zoning:  Joe DeFelice

 

Approve 2021 Permanent Budget Appropriations (attached).           Approved Dec 30, 2020 meeting

 

Approve the Fiscal Officer holding checks for deposit

for up to three days if the total is less than $1000.00.            DeFelice                     Welsh              3 yes

 

Establish an amount of $300,000.00 for Super Blanket         DeFelice                     Welsh              3 yes

Certificates prepared by the Fiscal Officer.

 

Approve the reimbursement of up to $40.00 per month

for cellular service for each Trustee, Fiscal Officer,              DeFelice                     Welsh              3 yes

Assistant Fiscal Officer, Fire Chief, Zoning Inspector,

Road Superintendent and Cemetery Sexton.

 

Approve the reimbursement of up to $30.00 per month for

High-Speed Internet connection for the Fiscal Officer.         DeFelice                     Welsh              3 yes

 

No person aged 65 years or older will be eligible for the

Township Medical Insurance, but may enroll self, spouse    DeFelice                     Welsh              3 yes

and qualifying children in the vision and dental plans and

pay 10% of the cost of those plans.  (Allow dependent to

continue for up to six months after employee turns 65.)

 

No reimbursement payment will be made to those not                      DeFelice            Welsh              3 yes

enrolled in the Township Medical plan.

 

Elected/Appointed officials and Full-Time employees

Younger than 65 years of age may enroll in the Medical,

Dental and Vision Insurance Plans and may enroll spouses  

and qualifying children.  The official/employee will pay                  DeFelice            Welsh              3 yes

10% of the cost of this insurance plus all costs over the

maximum annual amount of $30,000.00 per employee

(or employee and family.) 

 

The official’s/employee’s portion of the insurance will be                Welsh              DeFelice         3 yes

withheld pre-tax” as per the IRS cafeteria plan, section 125.

 

Life insurance in the amount of $50,000.00 will be provided

to elected/appointed officials and full-time employees and               Welsh              DeFelice         3 yes

paid by the Township.  This insurance amount is reduced at

ages 65, 70 & 75.

 

Disability Insurance will be provided to each Full-Time                   Welsh              DeFelice         3 yes

Employee and paid by the Township.

 

All insurance benefits will be provided upon

appointment/hiring and will take effect on the                                   Welsh              DeFelice         3 yes

thirty-first (31) day of employment. 

 

Authorize participation in the State of Ohio                                      Welsh              DeFelice         3 yes

Cooperative Purchasing Program                                                      

 

Adopt annual internet sale resolution to sell unneeded,        

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the                    DeFelice            Welsh              3 yes

sale and the final date bids will be accepted.  All items

will be available for at least ten business days.  All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting.  All

items listed will be sold “as is”

 

Fire Chief Salary – No Change                                                          DeFelice            Welsh              3 yes

(See Fire Chief’s Pay & Benefits Contract)                                      

 

Part Time Firefighters:                                              

Basic:  $10./hour – $12./hour

Medic:  $12./hour – $14./hour

Part Time firefighters will be paid time and a half                            DeFelice            Welsh              3 yes

for holiday hours worked as per

the HTFD Rules & Regulations

 

 

Volunteer Fire Fighters’ Dependents Fund Board:                            DeFelice            Welsh              3 yes

Elect the following board members for 2021:

Chairman:  Bill Welsh                       

Secretary:  Mike Freeman

Firefighter:  Robert Wall

Firefighter:  Zachary Hall

Rodger Southward as elected member

 

Zoning Commission Meetings—No Change                                     DeFelice            Welsh              3 yes               

2nd Monday of each Quarter at 6pm

 

Zoning Appeals Board Meetings – No Change                                  DeFelice            Welsh              3 yes

2nd Monday of each Quarter at 7pm

 

Zoning Commission Compensation – No Change                

Secretary: $80./meeting, Members: $60./meeting                             Welsh              DeFelice         3 yes

for each meeting attended

 

Zoning Appeals Board Compensation – No Change            

Secretary: $80./meeting Members: $60./meeting                              DeFelice            Welsh              3 yes

Zoning Inspector: Ben Bitler @ $800.00/month       

 

Appointment of Ronde Cook-Brushart to the Zoning                        DeFelice            Welsh              3 yes

Commission for the 2021-2025 term.

 

Appointment of Buck Spangler to the Zoning                                   DeFelice            Welsh              3 yes

Appeals Board for the 2021-2025 term.

 

Road Superintendent Jared Conner               

@ $17.50/hour for roads and cemetery and $20.00/hour                   DeFelice            Welsh              3 yes

for snow plow, with hours over 40 hours per week

to be paid as overtime at 1.5 times per hour.

 

Road Superintendent Jared Conner will receive

sick leave and vacation pay as stated in the                                       DeFelice            Welsh              3 yes

Harrison Township Employee Handbook.

 

Cemetery Sexton/Superintendent Darryl Ward                    

@ $20.00/hour with hours over 40 hours per week                           Freeman            DeFelice         3 yrs

to be paid as overtime at 1.5 times per hour.

 

Cemetery Sexton/Superintendent Darryl Ward will

receive sick leave and vacation pay as stated in the                           Freeman            DeFelice         3 yrs

Harrison Township Employee Handbook.

 

Part Time Cemetery Pay @  $10./hour – $15./hour                           Freeman            DeFelice         3 yrs

 

Part Time Road Pay @  $10./hour – 15./hour                                    DeFelice            Freeman          3 yrs

 

Part Time Snow Plow Pay @  $20./hour                                           DeFelice            Freeman          3 yrs

 

 

 

 

ZONING FEES FOR

HARRISON TOWNSHIP

PICKAWAY COUNTY, OHIO

 

As of September 1, 2018

 

Zoning Certificate for Building Structures………. $0.15/Sq Ft

on Residential Zoned Property, with a minimum of $25.00.

 

Zoning Certificate for Building Structures……….. $0.20/Sq Ft

on Non-Residential Zoned Property with a minimum of $50.00.

 

(A one percent (1%) penalty will be assessed on the amount of the Zoning Certificate fee if not obtained and paid within thirty (30) days of receiving the building permit. An additional one percent (1%) penalty of the total amount owed will be assessed every thirty (30) days thereafter.)

 

Driveway Permit…………………………………….. $50.00

 

Zoning Certificate for Lakes or Ponds…………….. $300.00

(If construction has been started before a certificate is issued, the fee will be doubled.)

 

Zoning Amendment Application…………………… $450.00

 

Application for Variance…………………………… $450.00

 

Sign Permit:                           Size                Fee

0-15 Sq Ft         $50.00

16-30 Sq Ft       $125.00

Over 30 Sq Ft   $300.00

 

(The fee for a sign permit shall be doubled if the construction or physical alteration for which the permit is sought was commenced prior to the application for the permit.)

 

Approved:       DeFelice            Welsh              3 yes

 

 

 

 

Harrison Township Cemetery Fees as of February 5, 2020

 

 

                                          Resident* of Harrison Township               Non-Resident

 

Cemetery Plot                                     $600.00                                    $850.00

 

BURIALS:  No Sunday or Holiday Burials.

There will be an additional charge of $100.00 for any funeral not completed by 3:30pm.

A tent, chairs and grass carpet are available to rent for $100.00

 

Standard Burial:

Monday-Friday before 2pm                    $450.00                                    $650.00

Monday-Friday after 2pm                       $550.00                                    $750.00

Saturday before 2pm                             $550.00                                    $750.00

Saturday after 2pm                                $650.00                                    $850.00

 

Infant Burial:                

Monday-Friday before 2pm                    $250.00                                    $400.00

Monday-Friday after 2pm                       $350.00                                    $500.00

Saturday before 2pm                             $350.00                                    $500.00

 

Cremation Burial No Vault:

Monday-Friday before 2pm                    $100.00                                    $250.00

Monday-Friday after 2pm                       $200.00                                    $350.00

Saturday before 2pm                             $200.00                                    $350.00

 

Cremation Burial With Vault:

Monday-Friday before 2pm                    $250.00                                    $400.00

Monday-Friday after 2pm                       $350.00                                    $500.00

Saturday before 2pm                             $350.00                                    $500.00

 

Columbarium Niche                             $1000.00                                  $1300.00

            For Two Urns                            $1200.00                                  $1500.00

 

There will be an additional charge of $100.00 for any funeral not completed by 3:30pm or held on Saturday.

 

If a niche is purchased for one person and at a later date the family wants to add another family member to that niche, there will be an additional charge of $500.00 plus any costs for faceplate changes.         

 

*”Resident” applies to the owner of the grave or niche.

 

Fee for a Duplicate Deed:          $30.00

Fee for a Transfer of Deed         $30.00 (Transfer from Resident to Non-Resident is an additional $200.00 per grave.)

 

Disinterment:    Burial: $1500.00            Cremation: $750.00

 

Foundations must be arranged through Spencer Cheek 740-983-6414 or Shawn Rawlins 740-285-1356.

 

Cemetery Lot and opening/closing fees will be waived for any Harrison Township resident who is serving as active duty military, firefighter, or law enforcement when killed in the line of duty.  This waiver will also apply to a non-resident firefighter when killed in the line of duty while working for Harrison Township Fire Department.

 

 

                                                                                    Approved:       DeFelice            Freeman          3 yes

 

 

 

 

APPOINTMENT OF CHAIRMAN & VICE-CHAIRMAN FOR 2021:

 

RESOLUTION 21-02

A RESOLUTION TO APPOINT TRUSTEE JOE DEFELICE AS THE CHAIRMAN OF THE TRUSTEE BOARD FOR 2021. Mr. Welsh moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R21-02.

 

RESOLUTION 21-03

A RESOLUTION TO APPOINT TRUSTEE MIKE FREEMAN AS THE VICE-CHAIRMAN OF THE TRUSTEE BOARD FOR 2021. Mr. Welsh moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R21-03.

 

HEARING OF VISITORS:

  1. Firefighters Hall and Wall stated they were present to observe the meeting.

 

ZONING INSPECTOR:

  1. DeFelice reported that Ben was working on the removal of the signs on 23 near Renick’s.
  2. He also stated that Ben is checking with other townships as to the requirements of their zoning resolutions regarding trees, etc. used for screening of properties.

 

ROAD SUPERINTENDENT:

  1. Jared reported that the county will no longer provide weight reduction signs or approve the weight reductions on roads. The Trustees can approve these reductions and purchase signs for this use.  DeFelice said he will check with the Engineer’s office regarding this change.
  2. Jared also asked about the need for trimming trees that are overhanging Bulen Pierce Road. The Trustees stated that the tree is the property owners responsibility, but asked Jared to get an estimate from William’s Tree Service for trimming the trees in question.

 

CEMETERY SEXTON/SUPERVISOR:

  1. Darryl asked about using the metal from the old HTFD building to build a cover for the dirt pile at the cemetery. The Trustees agreed that would be a great way to clean up the site.
  2. Darryl discussed trading in the old John Deere tractor and the old back hoe and purchasing a new tractor. No decision was made at this time.
  3. It will cost $1500.00 to repair and reinforce the dumping mechanism on the dump truck. DeFelice made a motion to approve this repair, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve the motion.

 

FIRE:

  1. Ian Sheets submitted his resignation as a part-time firefighter as of December 19, 2020. Welsh made a motion to accept his resignation, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve the motion.
  2. The Chief has a meeting on January 13 with Communication, IT, Door Security and the builder of the Fire Station remodel.
  3. The Chief asked about using a new employment application and was directed to have it approved by our HR representative with Clemans and Nelson.
  4. The Trustees agreed to allow applicants that are within thirty days of their final medic testing to apply for the full-time position with the understanding that they must have their certified medic card before they can be hired as a full-time firefighter.
  5. There was much discussion regarding the 2021 fire contract with Jackson Township. They have offered to renew the contract at $60,000. for 2021 with an increase of $1500. per year for the following four years.  The Chief and the Trustees believe this does not cover our cost to provide service to them.

 

RESOLUTION 21-04

A RESOLUTION TO OFFER FIRE AND EMS SERVICE TO JACKSON TOWNSHIP FOR THE YEAR 2021 FOR $70,000.00.  THIS CONTRACT WILL END ON DECEMBER 31, 2021 AND MUST BE RENEWED ANNUALLY.  Mr. Welsh moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R21-04.

 

RESOLUTION 21-05

A RESOLUTION TO TERMINATE FIRE AND EMS SERVICE WITH JACKSON TOWNSHIP AS OF FEBRUARY 3, 2021 IF A SIGNED CONTRACT IS NOT RECEIVED BY 8AM ON FEBRUARY 3, 2021.  Mr. Welsh moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R21-05.

 

OTHER BUSINESS:

  1. The Trustees discussed sick time for Jared Conner for the five days that he was told to stay home from work to quarantine for possible COVID-19 exposure.

 

RESOLUTION 21-06

A RESOLUTION TO PAY JARED CONNER FIVE DAYS OF SALARY FOR THE DAYS REQUIRED TO STAY HOME FOR COVID-19 QUARANTINE AND NOT CHARGE THESE DAYS AS SICK TIME.  Mr. Welsh moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R21-06.

 

ACTION ON MINUTES: There were no minutes to approve.

 

FISCAL OFFICER’S REPORT:

 

RESOLUTION 21-07

A RESOLUTION TO APPROVE AND SIGN THE 2021 PURCHASE ORDERS.  Dr. Freeman moved, Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R21-07.

 

RESOLUTION 21-08

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Welsh moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R21-08.

 

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Dr. Freeman moved and Mr. Welsh seconded the motion to adjourn the January 13, 2021 Board of Trustees Meeting.  All were in favor and the meeting adjourned at 10:10am.