HARRISON TOWNSHIP TRUSTEE MEETING
January 8, 2019
REGULAR MEETING CALL TO ORDER:
Chairman Joe DeFelice called the Regular Trustee Meeting of January 8, 2019 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio. Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Chad Noggle, Zoning Inspector Dale Hoover and Road/Cemetery Employee Darryl Ward. Firefighters Shawn Davidson, Jeremiah Withers, Travis Baisden, Brian Kirkpatrick and residents Lindsay Mayse and Andrew and Lois Starcher were also present.
RESOLUTION 19-01 ORGANIZATIONAL MATTERS FOR 2019:
MOTION MADE BY SECONDED BY VOTE
Trustee Meetings—No Change
1st and 3rd Tuesday of each month at 7pm Mr. DeFelice Mr. Welsh 3 yes votes
Trustees Salaries to be paid monthly at
1/12 of annual salary per month with all Mr. DeFelice Mr. Welsh 3 yes votes
to be paid from the General Fund.
Assignment of Department Supervisors
Fire: Bill Welsh
Roads: Joe DeFelice Mr. DeFelice Mr. Welsh 3 yes votes
Cemetery: Mike Freeman
Zoning: Joe DeFelice
Approve 2019 Budget Appropriations (attached). Approved Dec 31, 2018 meeting
Approve the Fiscal Officer holding checks for deposit
for up to three days if the total is less than $1000.00. Mr. Welsh Mr. DeFelice 3 yes votes
Establish an amount of $300,000.00 for Super Blanket
Certificates prepared by the Fiscal Officer Mr. Welsh Mr. DeFelice 3 yes votes
Approve the reimbursement of up to $40.00 per month for
cellular service for each Trustee, Fiscal Officer, Assistant Mr. Welsh Mr. DeFelice 3 yes votes
Fiscal Officer, Fire Chief, Zoning Inspector and Road
Superintendent.
Approve the reimbursement of up to $30.00 per month for
High-Speed Internet connection for the Fiscal Officer. Dr. Freeman Mr. DeFelice 3 yes votes
No person aged 65 years or older will be eligible for the
Township Medical Insurance, but may enroll self, spouse Dr. Freeman Mr. DeFelice 3 yes votes
and qualifying children in the vision and dental plans and
pay 10% of the cost of those plans.
No reimbursement payment will be made to those not
enrolled in the Township Medical plan. Dr. Freeman Mr. DeFelice 3 yes votes
Elected/Appointed officials and Full-Time employees
Younger than 65 years of age may enroll in the Medical,
Dental and Vision Insurance Plans and may enroll Dr. Freeman Mr. DeFelice 3 yes votes
spouses and qualifying children. The official/employee
will pay 10% of the cost of this insurance plus all costs
over the maximum annual amount of $30,000.00 per
employee (or employee and family.)
The official’s/employee’s portion of the insurance may Mr. DeFelice Mr. Welsh 3 yes votes
be withheld “pre-tax.”
Life insurance in the amount of $50,000.00 will be
provided to elected/appointed officials and full-time Mr. DeFelice Mr. Welsh 3 yes votes
employees and paid by the Township. This insurance
amount is reduced at age 65, 70 & 75.
Disability Insurance will be provided to each Full-Time Dr. Freeman Mr. DeFelice 3 yes votes
employee and paid by the Township.
All insurance benefits will be provided upon
appointment/hiring and will take effect on the thirty-first Dr. Freeman Mr. DeFelice 3 yes votes
(31) day of employment.
Authorize participation in the State of Ohio Mr. Welsh Mr. DeFelice 3 yes votes
Cooperative Purchasing Program
Adopt annual internet sale resolution to sell unneeded,
obsolete or unfit property by internet auction.
All items will be listed on the Township Website stating
the description of the item, terms and conditions of the Dr. Freeman Mr. Welsh 3 yes votes
sale and the final date bids will be accepted. All items
will be available for at least ten business days. All bids
will be accepted by the Township Fiscal Officer, PO Box 22,
Ashville, Oh 43103 by the final date and will be opened
at the next regularly scheduled Trustee meeting. All
items listed will be sold “as is”
Fire Chief Salary – No Change Mr. Welsh Mr. DeFelice 3 yes votes
(See Fire Chief’s Pay & Benefits Contract)
Part Time Firefighters:
Basic: $10./hour – $12./hour Mr. Welsh Mr. DeFelice 3 yes votes
Medic: $12./hour – $14./hour
Part Time firefighters will be paid time and a half
for up to 12 hours of holiday hours worked as per
the HTFD Rules & Regulations
Volunteer Fire Fighters’ Dependents Fund Board:
Elect the following board members for 2019:
Bill Welsh as Chairman
Mike Freeman as Secretary Dr. Freeman Mr. DeFelice 3 yes votes
Firefighter Robert Wall
Firefighter Alexander Owens
Rodger Southward as elected member
Zoning Commission Meetings—No Change Mr. DeFelice Dr. Freeman 3 yes votes
2nd Monday of each Quarter at 6pm
Zoning Appeals Board Meetings – No Change Mr. DeFelice Mr. Welsh 3 yes votes
2nd Monday of each Quarter at 7pm
Zoning Commission Compensation – No Change Dr. Freeman Mr. DeFelice 3 yes votes
Secretary: $80./meeting, Members: $60./meeting
for each meeting attended
Zoning Appeals Board Compensation – No Change Dr. Freeman Mr. DeFelice 3 yes votes
Secretary: $80./meeting Members: $60./meeting
for each meeting attended
Zoning Inspector: Dale Hoover @ $800.00/month Mr. DeFelice Mr. Welsh 3 yes votes
Appointment of Lisa Darnell to the Zoning Mr. DeFelice Mr. Welsh 3 yes votes
Commission for the 2019-2023 term.
Appointment of Leah Black to the Zoning Mr. DeFelice Mr. Welsh 3 yes votes
Appeals Board for the 2019-2023 term.
Cemetery Sexton: John Horsley @ $300.00/week Dr. Freeman Mr. Welsh 3 yes votes
Road/Cemetery Superintendent Kevin Hulse
@ $21.00/hour with hours over 40 hours per week Mr. DeFelice Dr. Freeman 3 yes votes
to be paid as overtime at 1.5 times per hour.
Road/Cemetery Superintendent will receive
sick leave and vacation pay as stated in the Mr. DeFelice Mr. Welsh 3 yes votes
Harrison Township Employee Handbook.
Part Time Cemetery Pay @ $10./hour – $15./hour Mr. Welsh Mr. DeFelice 3 yes votes
Part Time Road Pay @ $10./hour – 15./hour Mr. Welsh Mr. DeFelice 3 yes votes
Part Time Snow Plow Pay @ $20./hour Mr. Welsh Mr. DeFelice 3 yes votes
ZONING FEES FOR
HARRISON TOWNSHIP
PICKAWAY COUNTY, OHIO
As of September 1, 2018
Zoning Certificate for Building Structures………. $0.15/Sq Ft
on Residential Zoned Property, with a minimum of $25.00.
Zoning Certificate for Building Structures……….. $0.20/Sq Ft
on Non-Residential Zoned Property with a minimum of $50.00.
(A one percent (1%) penalty will be assessed on the amount of the Zoning Certificate fee if not obtained and paid within thirty (30) days of receiving the building permit. An additional one percent (1%) penalty of the total amount owed will be assessed every thirty (30) days thereafter.)
Driveway Permit…………………………………….. $50.00
Zoning Certificate for Lakes or Ponds…………….. $300.00
(If construction has been started before a certificate is issued, the fee will be doubled.)
Zoning Amendment Application…………………… $450.00
Application for Variance…………………………… $450.00
Sign Permit: Size Fee
0-15 Sq Ft $50.00
16-30 Sq Ft $125.00
Over 30 Sq Ft $300.00
(The fee for a sign permit shall be doubled if the construction or physical alteration for which the permit is sought was commenced prior to the application for the permit.)
Mr. DeFelice Mr. Welsh 3 yes votes
Harrison Township Cemetery Fees as of April 5, 2016
Resident* of Harrison Township Non-Resident
Cemetery Plot $600.00 $850.00
BURIALS: No Sunday or Holiday Burials.
There will be an additional charge of $100.00 for any funeral not completed by 3:30pm.
Standard Burial:
Monday-Friday before 2pm $450.00 $650.00
Monday-Friday after 2pm $550.00 $750.00
Saturday before 2pm $550.00 $750.00
Saturday after 2pm $650.00 $850.00
Infant Burial:
Monday-Friday before 2pm $250.00 $400.00
Monday-Friday after 2pm $350.00 $500.00
Saturday before 2pm $350.00 $500.00
Cremation Burial No Vault:
Monday-Friday before 2pm $100.00 $250.00
Monday-Friday after 2pm $200.00 $350.00
Saturday before 2pm $200.00 $350.00
Cremation Burial With Vault:
Monday-Friday before 2pm $250.00 $400.00
Monday-Friday after 2pm $350.00 $500.00
Saturday before 2pm $350.00 $500.00
*”Resident” applies to the purchaser of the gravesite and/or burial.
Fee for a Duplicate Deed: $30.00
Fee for a Transfer of Deed $30.00
Disinterment: Burial: $1500.00 Cremation: $750.00
Foundations must be arranged through Spencer Cheek 740-983-6414 or Shawn Rawlins 740-285-1356.
Cemetery Lot and opening/closing fees will be waived for any Harrison Township resident who is serving as active duty military, firefighter, or law enforcement when killed in the line of duty. This waiver will also apply to a non-resident firefighter when killed in the line of duty while working for Harrison Township Fire Department.
Dr. Freeman Mr. Welsh 3 yes votes
APPOINTMENT OF CHAIRMAN & VICE-CHAIRMAN FOR 2019:
RESOLUTION 19-02
A RESOLUTION TO APPOINT TRUSTEE MICHAEL FREEMAN AS THE CHAIRMAN OF THE TRUSTEE BOARD FOR 2019. Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-02.
RESOLUTION 19-03
A RESOLUTION TO APPOINT TRUSTEE BILL WELSH AS THE VICE-CHAIRMAN OF THE TRUSTEE BOARD FOR 2019. Mr. DeFelice moved and Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R19-03.
HEARING OF VISITORS:
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- Andrew Starcher said he drove over a pot-hole on Duvall Road between Ashville Pike and Lockbourne Eastern Road in December and it damaged the rims on his car. He had pictures of the pot-hole and receipts and asked the Trustees to pay for his repairs. Dr. Freeman asked him to come to the next meeting, so the Trustees could each go to the site, discuss the issue and make a decision.
- The Firefighters were present to observe the meeting.
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ZONING INSPECTOR:
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- Nothing to report. The Appeals Board has a hearing scheduled Monday, January 14th for Greenlawn.
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ROAD/CEMETERY SUPERINTENDENT:
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- Kevin requested to use his Martin Luther King Holiday on January 11, 2019. Mr. DeFelice moved and Dr. Freeman seconded the motion and the Trustees voted with three affirmative votes to approve.
- Kevin told Mr. DeFelice he was unaware that he would lose accrued vacation at the end of the year. It is stated in the Employee handbook and each payroll notice shows the accrued and used vacation, so Mr. Welsh moved and Mr. DeFelice seconded a motion that the handbook be adhered to and all vacation hours over the forty hours carry-over permitted will be forfeited. The Trustees voted with three affirmative votes to approve the motion.
- Darryl had three estimates for installing a garage door and the Trustees chose to have D&K Overhead Doors install one door with side-mount opener and remote for $520.00. Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve the motion.
- Darryl listed some long range goals for needed equipment for roads and cemetery.
- The backhoe forks broke. A new set of forks is $162.34. Mr. DeFelice moved to buy a set of forks for the backhoe not to exceed $200.00. Mr. Welsh seconded and the Trustees voted with three yes votes.
- Darryl made a sign to post in several areas stating that shepherd hooks are not allowed in the cemetery. Mr. DeFelice moved to approve these signs and Mr. Welsh seconded. The Trustees voted with three affirmative votes to approve the motion.
- Darryl had an estimate for a 16x16x10 Vertical Roof Carport for $2345.00. Mr. DeFelice wants to check additional places to compare prices for Carports.
- The catch basin at the corner of Hoover and Saint Paul Road can be replaced for approximately $2500. or repaired by Digger McCray for $1000.00. Mr. DeFelice approved the repair for $1000.00. Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.
- Digger McCray will take out the catch basin at Hoover and SR 752 and fill it with rock for $400.00. Mr. DeFelice moved to approve removing this catch basin and fill the area with rock for $400.00 and Mr. Welsh seconded the motion. The Trustees voted with three affirmative votes to approve the motion.
- Darryl asked about a new roof for the road mower for $941.70. The Trustees said they would discuss this after getting a shelter to park the mower.
- Dr. Freeman made a motion to keep all of the inventory for roads and cemetery in the computer at the cemetery where it can be updated as needed. Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.
- Mr. DeFelice had a list of road repairs to submit for estimates to the County Engineer’s Resurfacing program.
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FIRE CHIEF’S REPORT:
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- The department is receiving applications for full-time and part-time firefighters. The deadline for all applications is January 11, 2019.
- Matt Scholl has resigned as a full-time firefighter and would like to remain a reserve firefighter. Mr. Welsh moved to retain Matt Scholl as a reserve firefighter and Dr. Freeman seconded the motion. The Trustees voted with three affirmative votes to approve the motion.
- Mr. DeFelice will attend the Safety Council Meeting with the Chief in March.
- All-Do-Weld has asked for their final check. Mr. DeFelice will meet with them at the Fire Station.
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OTHER BUSINESS:
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- The Fiscal Officer reminded the Trustees that they need to take the Sunshine Law Class this year.
- Darryl Ward asked if he could have John Horsley train him how to sell the cemetery lots. The Trustees approved this and Dr. Freeman will speak to John.
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RESOLUTION 19-04
A RESOLUTION TO HIRE LINDSAY MAYSE AS THE ASSISTANT FISCAL OFFICER FOR $20.00 PER HOUR UP TO 60 HOURS PER MONTH FOR A TERM STARTING JANUARY 8, 2019 THROUGH DECEMBER 31, 2019. Dr. Freeman moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R19-04.
ACTION ON MINUTES:
December 18, 2018 Regular Meeting: Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of December 18, 2018 and the Trustees voted with three affirmative votes to approve the motion.
December 27, 2018 Special Meeting: Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the special meeting of December 27, 2018 and the Trustees voted with three affirmative votes to approve the motion.
December 31, 2018 Special Meeting: Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the special meeting of December 31, 2018 and the Trustees voted with three affirmative votes to approve the motion.
FISCAL OFFICER’S REPORT:
RESOLUTION 19-05
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP. Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-05.
ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Welsh seconded the motion to adjourn the January 8, 2019 Board of Trustee Meeting. All were in favor and the meeting adjourned at 9:00pm.