Trustees Meeting Minutes June 2011

HARRISON TOWNSHIP TRUSTEES MEETING
June 20, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of June 20, 2011 at 7:05pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Zoning Inspector Joe DeFelice.  Also attending was Richard Elsea from Hummel and Plum Insurance.  Rick Crosby arrived during the meeting.  Trustee Doug Clark and Road Superintendent Kevin Hulse were absent. 

ACTION ON MINUTES:
June 7, 2011 Regular meeting:  Mr. Peters moved and Mr. Welsh seconded a motion to approve the minutes of June 7, 2011.  All in favor.  Motion carried.

FIRE CHIEF’S REPORT:
Eric went over the attached Chief’s Report.
Richard Elsea from Hummel and Plum Insurance is working with Eric to get quotes on health insurance.  He was here to answer any questions.  All of our employees can enter their information on line.  As soon as he has received all of the employee information he will provide us with quotes from several different insurance companies.
Eric asked if the firefighters could purchase the old helmets.  Mr. Peters made the motion to allow the firefighters to purchase the old helmets for $20.00 each.  Mr. Welsh seconded.  All in favor.  Motion passed.

ZONING INSPECTOR:

1. Joe visited Pandora Grain again and was told the Roese Brothers Paving have scheduled the paving to be done after July 4th.
2. Greenlawn is updating their sign on route 23.  Joe checked the old applications and years ago they did request a changeable text sign.  Joe received an email from their sign company and he told her they cannot add lighting, change the size or use flashing lights on the new sign.   

ROAD SUPERINTENDENT: 
Kevin was absent.

HEARING OF VISITORS: 
Rick Crosby voiced his concern regarding the grave of Felix Fyffe.  The cement vault was moved here from Florida.  The gravesite was not level when the vault was placed into it and Mr. Crosby is concerned that the vault will crack, causing the seal to break.  The trustees agreed to hire a vault company to remove the vault, level the gravesite and replace the vault.  They will try to have this done sometime next week.

OTHER BUSINESS:

1. We have received the insurance check for the wind damage to the roof of the township house.  Dick Gloyd will be doing the repair work.

FISCAL OFFICER’S REPORT:

1. A check for $25.00 was received from Muhlenberg Township for the firefighters participating in their Memorial Day Parade.  The trustees agreed to endorse this check over to the Firefighter’s Association.
2. The quote from Fireproof to store our 15 boxes of records for $59.00 a month was presented.  The trustees agreed to have the records returned to us for storage at the township building.
3. MaryAnn reported that Kevin is questioning his sick time vs. comp time.  She read the resolutions (11-37 & 11-38) from the minutes of the May 17, 2011 meeting and the trustees agreed that this is correct.  MaryAnn explained to the trustees how Kevin’s time was figured.  The hours worked as stated on the time card for two weeks are added.  If the total hours worked are less than eighty hours, the difference is charged as comp time.  If the total hours are more than eighty hours they are added to his comp time at time and a half.  Sick time is used only when Kevin is sick.  

RESOLUTION 11-43
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  
Mr. Peters moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R11-43. 

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Welsh seconded the motion to adjourn the June 20, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 7:45pm.

HARRISON TOWNSHIP TRUSTEES MEETING
June 7, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of May 17, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Assistant Fiscal Officer Suzanne Trego, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Also attending were firefighters Chad Noggle, Shawn Davidson, Dan Heeter and Andrea Osbourne and residents Pat Schutte, Dorothy Green, Disey Sweeney and Barbara Gilbert.  Prosecutor Judy Wolford and Craig Stevenson from Clark and Associate’s office were also in attendance.  Fiscal Officer MaryAnn Elliott was absent.

ACTION ON MINUTES:
May 17, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of May 17, 2011.  All in favor.  Motion carried.

FIRE CHIEF’S REPORT:
Eric went over the attached Chief’s Report.
The sealed bids for the purchase of the 1999 Horton Ambulance #802 were opened.  Pickaway Township submitted a bid for $3501.72 and Dan Heeter submitted a bid for $2000.00.

RESOLUTION 11-41
A RESOLUTION TO ACCEPT THE BID FROM PICKAWAY TOWNSHIP TO PURCHASE THE 1999 HORTON AMBULANCE #802 FOR $3501.72.  
Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-41.
 
ZONING INSPECTOR:

1. Joe thanked the firefighters who showed up to help Lynn Goodfleish regarding the issue of flooding at the underpass on Rt. 752.  There were four ODOT trucks there today.
2. Joe stopped by Pandora Grain and asked when they would be paving the entrance and building the wall.  They again said they were still getting bids.  Joe talked with Gary and was told they have contracted with Roese Brothers Paving to pave the entrance.
3. The trustees asked Joe to check on the building across the street at Crop Production Services.  The roof is gone.  Kevin has talked to a couple of people over there and they are aware of it and Kevin also told them they need to mow.  

ROAD SUPERINTENDENT:

1. Kevin has all of the ditches cleaned out and everything sprayed.
2. On May 23rd when we had the heavy rains, Kevin placed signs on Bulen Pierce.  All of his signs (road closed, high water, etc.) and cones were taken.  He can order new signs that are not made of aluminum and will check into that.
3. Cemetery:  He has had about thirteen violations…most of them small things.
4. Cemetery:  Mr. Hardbarger was told last year that he could put his things back on his gravesite.  He never put them back until three days before Memorial Day this year.  Others want to put the same type things on their gravesites and it’s causing problems.
5. Mr. Welsh told Kevin when he has a complaint from someone regarding the cemetery, he is to have that person come to the meeting and speak with the trustees or deal with it himself.  Kevin is not to call the clerk regarding cemetery issues.
6. Kevin asked to take June 14, 22, 23, and 25 as vacation days.  Mr. Clark told Kevin to make sure the cemetery is mowed and trimmed and looking good.  Kevin said it is in good shape.
7. John Horsley and Kevin would like to do phase two of the Cemetery Rules and Regulations so they can notify people when they have stuff on neighboring plots.  Mr. Peters said we will address that at the next meeting.
8. Mr. Clark asked Kevin if he knew anyone who could help with the ditch by Havens.  It was reported that it is mowed by the soil and water department under contract.
9. Kevin asked again about sick time vs. comp time and asked what the policy is.  Suzanne said she will pull those policies and give them to the clerk.   Mr. Peters said we will get this sorted out.
10. Kevin was commended for the way the cemetery looked for Memorial Day.  Mrs. Sweeney said it was the best it has looked in years.

LOCKBOURNE EASTERN NORTH OF 752 DITCH PROJECT:
Mr. Welsh asked Barbara Gilbert why she has refused to sign the easement paperwork for the ditch project.  Mrs. Gilbert stated that she didn’t understand the project.  She doesn’t want an open ditch along her property.  She just wants to know what the plan is and what she is signing.  She lives in the village of Ashville and has a storm sewer that she is tied into and she doesn’t want water from Lockbourne Eastern to flood her property.  Mr. Welsh told her it will be an open ditch in front of the houses facing Lockbourne Eastern Road, but there would be a pipe under the driveways for Gilberts and the corner property and then open ditch to the corner.  The soil will be replaced and reseeded over the pipe so she will still have access to her property from Lockbourne Eastern Road.  Mrs. Gilbert agreed to sign the easement.   Prosecutor Judy Wolford said we also need Mr. Gilbert’s signature and Mrs. Gilbert said she could follow her home and he would sign. 

Prosecutor Judy Wolford asked if she was needed for another issue regarding ditches.  The trustees asked if there was a regulation about sump pumps draining into ditches.  The sodium from water softeners seals the ditch and the water won’t permeate the soil.  Judy said she was not aware of any regulation regarding the drainage from the homes into ditches.

OTHER BUSINESS:
Craig Stevenson was asked about the paperwork that Mr. Welsh signed regarding the water draining into the flood basins at Rt 752.  The state has to do a hydraulic study before granting permission to dump the water.  He has not heard back from them yet.  
Craig addressed the ditch problem on Lockbourne Eastern Road north of Duvall Road.  He broke the project down into three phases.  Phase 1 would be approximately $100,000.00, just to get the ditch in and a catch basin dug.  Phase 2, if needed, would be another $100,000.00 and phase 3 approximately $35,000.00.  We would need to acquire right of way and hopefully all would agree.  He suggests an open forum for the public.  If the trustees want this done this year, we should begin to get right of way now.  He could have something done in a month for display at a meeting.  If we could get bids for the job by August, we should be able to get it done before winter.
Dick Gloyd has submitted a bid for the roof repair for the Township House.  The insurance adjuster will be out to meet with Mr. Welsh on Thursday.

HEARING OF VISITORS: 
Dorothy Green presented a letter regarding the railroad crossing on Duvall Road.  The train sits on the tracks for 45 to 60 minutes.  When the crossing gates are down but the train is not blocking the crossing, drivers are going around the gates.  The railroad is also renting to people who are causing problems in the area, including gang fights in the streets, drug sales, etc.  The trustees agreed to find out who they could contact at the Railroad regarding these problems.
There is also a continuing problem of dust, mud and gravel all over Duvall Road from Pandora Grain.  There are weeds all around their business.  The walls and paving have not been started.  The trustees explained that they have contracted with Roese and should start paving soon.
Mrs. Sweeney asked about the neighbor’s ditch.  
Pat Schutte doesn’t want to be paid for being on the zoning committee.  The trustees told him that we have to pay him.  

RESOLUTION 11-42
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  
Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-42. 

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Clark seconded the motion to adjourn the June 7, 2011 Board of Trustees Meeting at 8:40pm.